Hayes Township Board
Special Meeting Minutes
May 26, 2020
ZOOM
The May 26, 2020 meeting of the Hayes Township Board was called to order by Supervisor Ron VanZee at 7:00 pm. Via ZOOM.

Board members present were: Matt Cunningham (Trustee), Julie Collard (Treasurer), Ron VanZee (Supervisor), Bob Jess (Trustee), Kristin Baranski (Clerk)
Also Present: Tyler Ferguson (close captioning)
Audience Members signed in: Leslie Cunningham, Roy Griffitts, Paul Hoadley and Paul Zardus

PLEDGE OF ALLEGIANCE: Supervisor Ron VanZee recited the Pledge of Allegiance.
 
REVIEWED & APPROVED AGENDA:  
Mr. Jess made a motion, supported by Ms. Collard, to approve the agenda as amended.  A roll call was taken.
Yeas: Julie Collard, Matt Cunningham, Bob Jess, Ron VanZee, Kristin Baranski
Nays: None		Motion Carried

PUBLIC COMMENTS:  Public comment opened at 7:02 pm. Public comments closed at 7:02 pm.

BAYSIDE PARK FENCE REPAIR 
Ms. Baranski made a motion, supported by Ms. Collard, to approve Harbor Fence Company’s bid of $900 to remove and reinstall fence at Bayside Park.  A roll call was taken.
Yeas: Julie Collard, Matt Cunningham, Bob Jess, Ron VanZee, Kristin Baranski
Nays: None		Motion Carried

Beckett and Raeder Engineering Report Review 

•	Fence Options 
The board came to a consensus to go with the stronger fence option with a monitoring system to determine the movement of the shall wall and surrounding areas, to eliminate major maintenance and repair cost.

•	Walkway Options 
The board came to a consensus to advise Beckett and Raeder to proceed with providing the township with documentations for granting purposes for the predation path from upper to lower park including four level landings, inside retaining wall, safety railing and trench drains. 

•	Stormwater Drainage 
After being presented with three different options varying from directing storm water from catch basin to storm garden, the connect the two rain gardens or create  The board agreed to improve the rain gardens functions and boat launch vehicular turn radius as advised by Beckett and Raeder including drainage improvements allowing the rain gardens to receive more surface drainage and existing sewer drainage. 

Shoreline Protection at Hayes Township Park (DNR)
The board agreed to request Beckett and Raeder to assess the issue of erosion of the shoreline (several board members expressed concern of the existing sidewalk collapsing) at Hayes Township Park.

Ms. Baranski made a motion, supported by Ms. Collard, to affirm the four items the board discussed.  A roll call was taken.
Yeas: Julie Collard, Matt Cunningham, Bob Jess, Ron VanZee, Kristin Baranski
Nays: None		Motion Carried

Public Comments 
Public comments opened at 7:54 pm
Leslie Cunningham shared she is pleased with the boards’ efforts with Hayes Township park; however, she would like to see the issues with the park fixed completely in the most efficient way possible.  Paul Hoadley asked for clarification on how the township was able to improve the park before receiving granting funds. Paul also added his approval of the Boards decisions and efforts towards improving the Hayes Township park.  
Public comments also include inquiries about the township curb side clean up and the board confirmed the Clean up is being held on June 20th, items can be placed on the curb beginning June 13th and the items regulations list is posted on the township website.

Public comments closed at 8:00 pm

Mr. Jess made a motion, supported by Ms. Collard, to adjourn the meeting at 8:00 pm.  A roll call was taken.
Yeas: Julie Collard, Matt Cunningham, Bob Jess, Ron VanZee, Kristin Baranski
Nays: None		Motion Carried

Respectfully Submitted,

Kristin Baranski
Hayes Township Deputy Clerk/Recording Secretary