Hayes Township Board
Regular Meeting Minutes
Zoom Meeting ID 944 8747 4228
May 11, 2020
The May 11, 2020 meeting of the Hayes Township Board was called to order by Supervisor Ron VanZee at 7:03 pm. Via ZOOM.

Board members present were: Matt Cunningham (Trustee), Julie Collard (Treasurer), Ron VanZee (Supervisor), Bob Jess (Trustee), Kristin Baranski (Clerk)
Also Present: Tyler Ferguson (close captioning)
Audience Members signed in: Leslie Cunningham, Roy Griffitts, Brain Fowler, Paul Hoadley, David Zipp, Paul Zardus, and Matthew Flynn.

PLEDGE OF ALLEGIANCE: Recited by Julie Collard
 
REVIEWED & APPROVED AGENDA:  
Ms. Baranski made a motion, supported by Ms. Collard, to approve the agenda as amended.  A roll call was taken.
Yeas: Julie Collard, Matt Cunningham, Bob Jess, Ron VanZee, Kristin Baranski
Nays: None		Motion Carried

PUBLIC COMMENTS:  Public comment opened at 7:10 pm.  Comments included: Questions and concerns about the shale wall will be addressed later during the Beckett and Raeder report. Public comments closed at 7:11 pm.

APPROVAL OF MARCH 16, 2020 BOT MINUTES:  
Mr. Jess made a motion, supported by Ms. Baranski, to approve the April 13, 2020 Board of Trustees minutes as amended. A roll call was taken.
Yeas: Julie Collard, Matt Cunningham, Bob Jess, Ron VanZee, Kristin Baranski
Nays: None		Motion Carried

TREASURERS REPORT:  Ms. Collard presented a written report reporting all Hayes Township account balances.  

CLERKS REPORT: APPROVAL OF WARRANTS: Deputy Clerk, Ms. Baranski, presented the warrants in the amount of $18706.38

Ms. Collard made a motion, supported by Mr. Jess, to approve Township warrants in the amount of $18706.38.  A roll call was taken.
Yeas: Matt Cunningham, Julie Collard, Ron VanZee, Kristin Baranski, Bob Jess
Nays: None		Motion Carried

Correspondence and Communication:   
Mr. Jess made a motion a motion to approve bid from B&G Enterprises for spring cleanup and mowing at the township park and fire hall. Supported by Ms. Collard. A roll call was taken.
Yeas: Julie Collard, Matt Cunningham, Bob Jess, Ron VanZee, Kristin Baranski
Nays: None		Motion Carried
 
Beckett and Raeder Report:
Presentation regarding the stability of the shale wall, presented 3 possible solutions
•	Rock Fall Drape system: this requires anchors to be driven into solid rock, costing about $450,000, found this solution unnecessary.
•	Regrading Shale Wall: this would require significant earthwork operations and removal of almost all the trees on hill. Costing about 250,000. This solution was found unnecessary.
•	Barrier Fence: this requires a vinyl-coated fence ranging from 5’-10’ in height, cost ranging between 65,000-75,000, the fence would be placed at the edge of the pavement in order to avoid damage to the existing drain tile. Slope stability would need to be checked annually. The BRI recommends this solution for rockfall protection.
Concerns addressed during meeting regarding the shale wall:
Mr. Jess was concerned how long the Barrier fence would take? BRI estimate about 2 weeks of good weather for construction, goal for completion would be 4th of July.
Ms. Collard was concerned about the cost of the annual slope stability check? BRI estimates the cost being a few thousands due the annual check requiring a survey company.
Leslie Cunningham praised Beckett and Raeder for a great presentation and was thankful for all the great research that they have done, however she questioned if they considered getting a second opinion other than Doctor Vitton? BRI have not considered seeking another opinion, however, would address the task if necessary. 

Beckett and Raeder also presented a solution for the Pedestrian path:
BRI developed a paved pathway profile that includes 4 level landing for Pedestrians to rest and to contain trench drains. BRI propose the concrete retaining wall extend to the end of the pedestrian pathway in order to retain loose shale. BRI also proposes safety railing matching like that on the boat loach be placed atop the outside wall of the pedestrian wall. This work would also be completed before park opening. Total costing about $96,500.

Beckett and Raeder also presented a solution for the rain gardens and vehicular access for boat launch:
BRI proposed modifications to the rain gardens to increase surface drainage.

Hayes Township Park Host Family 
Parks and rec will redraft policies for the host family. 

2020/2021 Budget Workshop Draft
Ms. Baranski presented the noted from the budget workshop to the board for further review at the June Board of Trustees meeting. Ms. Baranski made a motion to set the budget meeting to June 8th at 6:00 pm, supported by Ms. Collard. A roll call was taken.
Yeas: Matt Cunningham, Julie Collard, Ron VanZee, Kristin Baranski, Bob Jess
Nays: None		Motion Carried

Parks- Cabin Removal/ Swim Buoys/ Skid Pier/ Bathroom Cleaning/ Steps/ Sandtastic
Motion was made by Ms. Collard, supported by Mr. Cunningham, to place cabin removal at Camp Seagull up for bid. A roll call was taken.
Yeas: Matt Cunningham, Julie Collard, Ron VanZee, Kristin Baranski, Bob Jess
Nays: None		Motion Carried
Motion was made by Ms. Collard, supported by Mr. Jess to approve Ray Cunningham to purchase the material and installation and removal of swim Buoys at Eastern Ave Beach for the 2020 season as quoted ($725).  A roll call was taken.
Yeas: Julie Collard, Ron VanZee, Kristin Baranski, Bob Jess
Nays: Recused Matt Cunningham		Motion Carried
Supervisor VanZee shared that the Lions Marine Construction donated the installation of the skid piers that have been put in place for the 2020 season.
The board came to a consensus to temporarily close the bathrooms at Hayes Township Park due to the Government restrictions. 
Bay Side Park Temporarily closed due to damage from erosion.
Motion was made by Ms. Collard, supported by Mr. Jess to expand Charlie’s roll at the township to include Park Maintenance. A roll call was taken.
Yeas: Matt Cunningham, Julie Collard, Ron VanZee, Kristin Baranski, Bob Jess
Nays: None		Motion Carried
Motion was made by Mr. Jess, supported by Mr. Cunningham, to hire Sandtastic for the 2020 season if the cost remains the same as the 2019 season for Eastern Ave Beach.  A roll call was taken.
Yeas: Matt Cunningham, Julie Collard, Ron VanZee, Kristin Baranski, Bob Jess
Nays: None		Motion Carried

CEMETERY: 
 The cemetery committee will be researching landscaping/ irrigation possibilities for the cemetery

Virtual Public Meetings
Board of Trustees meeting scheduled Virtually for the 19th.  

PUBLIC COMMENTS: Public comments opened at 9:48 pm 
Mr. Hoadley expressed is grateful for the effort the board has made towards the parks and township. Multiple appreciation comments for the zoom meetings, and suggestions for a camera at the township hall for virtual meeting after the Stay at Home order is lifted.  
Public comments closed at 9:53 p.m.

ADJOURNMENT: Ms. Baranski made a motion, supported by Ms. Collard, to adjourn at 
9:54 p.m.
Yeas: Matt Cunningham, Julie Collard, Ron VanZee, Kristin Baranski, Bob Jess
Nays: None		Motion Carried

Respectfully Submitted,

Kristin Baranski
Hayes Township Deputy Clerk/Recording Secretary