Hayes Township Board
Regular Meeting Minutes
October 12, 2020
Zoom meeting ID 840 5071 0336
The October 12th, 2020 meeting of the Hayes Township Board was called to order by Supervisor Ron VanZee at 7:00 pm. Via zoom meeting ID 840 5071 0336. 

Board members present were: Matt Cunningham (Trustee), Julie Collard (Treasurer), Ron VanZee (Supervisor), Bob Jess (Trustee), Kristin Baranski (Clerk).
Audience Members signed in: Leslie Cunningham, Roy Griffitts, Dave Kemme and Doug Kuebler.

CALL TO ORDER: Supervisor Ron VanZee called the meeting to order at 7:00 pm.

PLEDGE OF ALLEGIANCE: Recited by Ron VanZee
 
REVIEWED & APPROVED AGENDA: 
11a. Performance Engineering final invoice and grant money. 
11b. Bayside Park 
Ms. Baranski made a motion, supported by Mr. Cunningham to approve the agenda as amended.  A roll call was taken.
Yeas: Julie Collard, Matt Cunningham, Bob Jess, Ron VanZee, Kristin Baranski
Nays: None		Motion Carried

PUBLIC COMMENTS:  Public comment opened and closed at 7:04 pm.

APPROVAL OF SEPTEMBER 14th, 2020 BOARD OF TRUSTEES MINUTES
Ms. Collard made a motion, supported by Mr. Cunningham to approve the September 14th, 2020 Board of Trustees minutes as presented. A roll call was taken.
Yeas: Julie Collard, Matt Cunningham, Bob Jess, Ron VanZee, Kristin Baranski
Nays: None		Motion Carried

APPROVAL OF SEPTEMBER 24TH 2020 BOARD OF TRUSTEES SPECIAL MEETING MINUTES
Ms. Baranski made a motion, supported by Ms. Collard to approve the September 24th, 2020 Board of Trustees special meeting minutes as presented. A roll call was taken.
Yeas: Julie Collard, Matt Cunningham, Bob Jess, Ron VanZee, Kristin Baranski
Nays: None		Motion Carried
APPROVAL OF SEPTEMBER 29TH 2020 BOARD OF TRUSTEES SPECIAL MEETING MINUTES 
Mr. Cunningham made a motion, supported by Ms. Baranski to approve the September 29th 2020 Board of Trustees special meeting minutes as presented.  A roll call was taken.
Yeas: Julie Collard, Matt Cunningham, Bob Jess, Ron VanZee, Kristin Baranski
Nays: None		Motion Carried

TREASURERS REPORT:  Ms. Collard presented a written report, reporting all Hayes Township account balances. 

CLERKS REPORT: APPROVAL OF WARRANTS:  Clerk, Ms. Baranski, presented the warrants in the amount of $32335.25. October warrants included insurance premium in the amount of $8268.00.
Mr. Cunningham made a motion, supported by Ms. Collard, to approve Township warrants in the amount of $32335.25.   A roll call was taken.
Yeas: Matt Cunningham, Julie Collard, Ron VanZee, Kristin Baranski, Bob Jess
Nays: None		Motion Carried

Ms. Baranski relayed a question from a resident regarding what the boards plan was for the Zoning Administrator position. Ron VanZee recused himself from the discussion. Comments included that Ron is doing a wonderful job and is very knowledgeable in the position. The board then discussed the possibility of a conflict with Ron VanZee being the Zoning Administrator and the Supervisor. The Michigan Township Association Official Book, states that there is not a conflict in a township in size of Hayes.  Ms. Baranski will thoroughly research and consult with the attorney. If Ron VanZee would need a permit as a resident, Mr. Cunningham would review application and issue or deny permit.  

Ms. Collard made a motion, supported by Ms. Baranski, to keep Ron VanZee as Zoning Administrator and to appoint Matt Cunningham as the designate liaison between VanZee and the Hayes Township Board of Trustees., per approval of the Township Attorney.  A roll call was taken.
Yeas: Julie Collard, Matt Cunningham, Bob Jess, Kristin Baranski
Nays: None		
Recused: Ron VanZee
Motion Carried

DESIGNATED ASSESSOR:  The State of Michigan is now requiring each Township/County have a Designated Assessor on file with the State Tax Commission as of December 31, 2020.  Hayes Township Assessor, Alissa Abiney, has attended a Charlevoix County meeting.  Of the 18 townships/cities within Charlevoix County, 10 need to agree to the Charlevoix County, Equalization Director, Emily Selph, acting as Hayes Township’s Designated Assessor.  The BOT will review and act on during the November Board meeting.

ZONING ADMINISTRATOR REPORT: Ron VanZee presented a Zoning Administrator report. Copy of zoning report attached to minutes.

PLANNING COMMISSION: Mr. Cunningham presented the Planning Commission report. The next Planning Commission regular meeting is on October 20th, 2020.

PARKS AND REC. REPORT: Ms. Collard presented a Parks and Rec. Committee recap. Ms. Collard requested ‘Hayes Township Donation and Fundraising Policy’ be added to the November BOT agenda.  A group is working on organizing a Pickle Ball fundraising group.  Thanks to the Charlevoix County Community grant, the greenspace at the park has been graded and hydroseeded.  Committee will reapply for an EAGLE grant during the next granting cycle.
Ms. Collard made a motion, supported by Ms. Baranski, to appoint Chelly Pelath to the Parks and Recreation Committee.
A roll call was taken.  
Yeas: Julie Collard, Matt Cunningham, Bob Jess, Ron VanZee, Kristin Baranski
Nays: None		Motion Carried
Next Parks and Rec, Committee Meeting is November 2nd, 2020.  

ZONNING BOARD OF APPEALS: N/A 

SUPERVISOR REPORT:  Ron VanZee presented a Supervisor report

COLLABORATION WITH CHARLEVOIX PUBLIC LIBRARY DIGITAL ACCESS:  Ryan Deery, Director of Charlevoix Public Library, will work in collaboration with Hayes Township to install at the township hall a robust, outdoor hotspot.  

CEMETERY PLOT RETURN:  The Board was made aware of the return of 2 plots at Undine Cemetery.

PUBLIC COMMENTS: Public comments opened at 8:13 pm. Public comments included support for Zoning Administrator, absentee ballot questions, and Bayside Park clarification.
Public comments closed at 8:25 pm

ADJOURNMENT: Mr. Cunningham made a motion, supported by Ms. Collard, to adjourn at 
8:26 p.m.
Yeas: Julie Collard, Matt Cunningham, Bob Jess, Ron VanZee, Kristin Baranski
Nays: None		Motion Carried

Respectfully Submitted,

April Hilton
Hayes Township Deputy Clerk/Recording Secretary