FAQ Short Term Rental

Short Term Rental

01 What part are we supposed to fill out vs what you fill out?

The part starting at number of bedrooms is information that the Zoning Assessor would check when the property.is inspected.

02 How many co2 monitors?

One near as possible to the bedrooms.

03 Do you want a copy of the tenant info that we will be revising to give to our tenants?


04. The letter to all property owners – you were going to provide that to us as a template, correct?

We will send you the template letter and you will complete it. We will mail the letter to the property
owners. Also, we will send you a copy of the property owners that we send the letter to.

05. We are assuming that you check the box that says “visually pass …” during your inspection. Correct?

The ZA will check all boxes that apply and complete the application form starting at the “Number of
bedrooms” to the pictures being taken.

06. We had our septic inspected when we bought the house 5 years ago. Is this what you are looking for?

That information would be great to submit but I am also looking for the most recent Health
Department permit.

07. Are you taking pictures or were you expecting us to? What is the purpose of the photos?

I will be taking photographs to document the property at the time of application. This would be helpful for both
the applicant and Hayes Township if there was a future complaint.

08. The ordinance said something about proof of ownership. I am assuming the township has this as you send us tax bills – correct?

Partially correct. The applicant might be someone other than the owner.
We would need permission from the owner allowing an agent to apply for their property.

09. How do we process this? Can we fill out form, sign , scan and email the forms to you?

That would be one way of doing it. Remember we would still need the application fee to have a complete application.

10. What notification do we get that the license has been issued? Who signs it for the Township? Will something be mailed to us?

The ZA will review the application, make an appointment for a site visit and
then issue the license by mail to the owner. A copy could be sent to an agent if requested.

11. What if I have 2013 rental contracts that we had in place prior to the ordinance going into effect. I would like to get some assurance from the township in writing, that I will not be in violation of the ordinance (particularly if I have more than the maximum people allowed renting ) this season.

The Board of Trustees recognizes that owners may have contracts signed for the 2013 summer months. They have
instructed the ZA to fully implement the Short Term Rental Ordinance by Labor Day 2013. This does not
mean you do not need a license by then, or that other rules do not apply. Our expectations are that you
still meet most of the other conditions on the ordinance.

12. I also would like to get some written clarification of what is considered a violation of the ordinance. And that it clearly states that the valuations refer to the property owner’s actions not the renter’s actions.

Section 4 # 10 of the ordinance states that Tenants could violate the ordinance by
creating a nuisance. The ordinance then defines what a nuisance is. The township understands that an
owner/operator cannot guarantee that all tenants behave all the time but that procedures can be put in
place to educate your tenants to minimize future problems.

13. I would like to sign the application but I do have concern with saying that I give you the right to enter the subject property for inspection. I would like clarity on this application that this clearly does not include entering the building. I also don’t know what the following clause refers to “related to the project and request identified in this application” What project? What request?

I will need to enter the building to review all of the criteria that is on the application. The “project” is the short term rental.
The request is for the license.

14. Who is the check written to?

Hayes Township

15. We will need to provide you with a second contact person, as there are times, as you can well imagine that I am not available 24 hours a day and within 60 minutes. Particularly if we are on vacation.

This is acceptable.

16. How soon will you be ready to conduct inspections?

The ordinance goes into effect on April 20th 2013. I will be able to accept applications at that time.



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